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Instrument Specs and Index

FREE Instrument Specification Forms and Integrated Index

  • 248+ Product Driven Device Forms for ALL Industries
  • 1600+ instrument Types with 2017-2020 Manufacturers Data
  • ​​90+ Integrated Fields Plus 30 Manual Entry Instrument Index Table
  • Dashboard User Interface
  • OSHA Compliant "Suitable for Use" Documentation
  • Extensive Documentation and Tutorials​
  • Macro Enabled Microsoft® Word Forms and Excel Spreadsheet

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Preview Sample Forms and Listings

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About the Website 

InstrumentSpecsandIndex.com is a website which aims to publish and solicit FREE crowdsourced information about:

  • Instrument device design documentation
  • Consistent product driven specifications
  • Optimize the “suitable for use” determinations
  • Documenting a complete device, accessories and related calibration configuration data
  • Purchase specification review and acceptance inspection of these device 
Neither InstrumentSpecsandIndex nor its author(s), is (are) associated with a manufacturer or a sales network of a manufacturer of instrument devices.


It is the intention of this website to document any kind of standard production instrument offered by competing manufacturers which publish their technical data on the Internet. Therefore, frequent revisions and addition of specification templates is a goal and expectation of this website.

About the Application

These forms have been optimized as a comprehensive document for collaboration and Work Sharing within multiple departments and external partners, such as manufacturers or vendors. The forms can be effectively managed using the structure of this application and exchanged with external parties for editing and importing back into the structure.

Specification Forms for All Industries and Applications

  • Analog signal process measurement and final control elements for single variable devices have experienced minimal  changes over decades.
  • Digital multivariable instruments with remote communications require extensive additional documentation.

Relative Magnitude of Device Specification Forms

  • A perspective of the quantity of available Device Specification Forms over the last 40 years is identified by comparison to two major publishing
  • Instrument Specs and Index continues to update or add new forms every month

Manage Work Processes Using Form Loader Dashboard

  • The integrated Dashboard displays real-time status and access to the available templates, saved forms and multiple Instrument index tables.
  • The predefined file structure can be modified to support additional subfolders that will automatically be accessible through this interface.

Query (Filter) Operating Parameter Forms by Form Number

  • Operating Parameters forms can be used to document design requirements during the initial Process Engineering Design stage of a project.
  • Their complete data can easily be copied in a single action, to any Device Specification forms at the subsequent Detailed Design stage of a project.

Query (Filter) Device Specification Forms by Component Type

  • Entering, expanding or simplifying the Filter data will automatically update the list of available forms.
  • Frequently a Component Type can be specified on alternate forms of differing technology or complexity.

Open Form for Editing or Copying by Form Number or Description

The single integrated file structure interface provides status to manage:

  • Saved Specification Forms
  • Sample training data
  • Review of externally edited/imported forms
  • Individual active project segregated forms
  • Typical form default data for repetitive or consistent application
  • Historical project data for review  

Review Selected Data for All Forms/Tags in Index Table

Nearly Universal Use of Drop-down List of Manufacturer's Data

Drop-Down list of "By-Example" values significantly effect consistency and efficiency of data entry:

  • Technically strong
  • Manufacturers familiar terminology
  • Builds confidence of field prompts
  • Accepts any new values
  • Standardizes identification of Not Applicable (NA)


Application Service Description  in Manufacturers Terminology

Collaboration with manufacturers or vendors can be harmonized when common terminology is available.

  • Drop-Down list of manufacturers expertise terminology are available for most forms

Enhanced Text Formatting and Automatic Spelling Check

Review and Approval cycle enhancements can:

  • Highlight changes for quick identification
  • Document recommended value
  • Spell check consistent terms or abbreviations

Copy All Matching Content Control Named Data Between Forms

Enhance work processes and quality with mass copy:

  • Line data to multiple devices
  • Vessel data to multiple devices
  • Typical device data from library of devices
  • Change device form
  • Similar tag's data
  •  Archived project form
  • Externally edited form to project active form
  • Primary element to transmitter 

Quantify Communication Channels for Multifunction Devices

Many smart devices now include extensive signals:

  • Compensate primary measurement
  • Local data collector
  • I/O and recipe for batch processing
  • Interlocks
  • Calculations for display/control
  • Remote inventory management software
  • Software configuration
  • Data and alarm history storage
  • Custody transfer data
  • Wireless communications
  • Dial-up communications
  • Printing
  • Emergency event sequence and documentation
  • Basic Process Control and Safety Instrumented Systems

Calibration Table Includes All Multivariable Signals

Consistent and robust Calibration & Test data:

  • Analog. Binary, Digital
  • Predefined alarm or setpoints
  • Local display ranges
  • Communication data configuration
  • Control action for binary wiring design


Supports Unlimited Tag Specific Data for Common Main Device

Complex main devices may share interfacing of multiple similar functions which need tag specific documentation. 

  • Annunciator
  • Local operator work station HMI
  • Recording or data logging
  • Local data collector
  • Remote terminal unit
  • Fieldbus signal junctions

General or Special Requirements Section Supports All of Word's Endless Insert and Link Functionality

The optional General or Special Requirements section documents any significant aspects that are not captured within the other sections and can be used by both the specifier and the manufacturer to clarify such issues that need to be agreed upon for completing the work activity. This form part will not print if no data has been entered.

Manage Customization of Template Drop-Down List

Extensive functionality to mange customization of drop-Down List.

  • User friendly interface of individual list
  • Printable report of changes per form
  • Optional Email of change report

The Bill of RIGHTS

  • ​The price is RIGHT - Free
  • The terms of use are RIGHT - Anything but resale
  • ​​Compliance is RIGHT -  Designed for Regulatory Accountability
  • The applications are RIGHT - Microsoft ® Word and Excel
  • The technology is RIGHT - XML forms plus free format word-processing
  • User-Interface is RIGHT - Consistent Data Organization and User-friendly features
  • The content is RIGHT - Documented Requirements and Manufacture Specifications 

FREE Download RIGHT Now!

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